PRIVACY STATEMENT – CheckMark Laboratorium Support BV

CheckMark Laboratorium Support BV considers it very important that privacy-sensitive data of visitors to its website, job applicants, employees and self-employed individuals are treated in a careful and secure manner. CheckMark Laboratorium Support BV has therefore prepared this privacy statement. CheckMark Laboratorium Support BV processes and protects the personal information entrusted to it with the greatest possible care. This privacy statement explains how CheckMark Laboratorium Support BV deals with your personal data in accordance with the General Data Protection Regulation (GDPR).

CheckMark Laboratorium Support BV is located at Tielweg 10, 2803 PK in Gouda. CheckMark Laboratorium Support BV is a controller as defined in the GDPR and therefore has control over and determines the purposes and means of the processing of personal data.

CheckMark Laboratorium Support BV occasionally engages the services of other companies. In that case CheckMark Laboratorium Support BV remains responsible for the processing of the personal data entrusted to it. CheckMark Laboratorium Support BV makes contractual agreements with these companies about the processing of your personal data to ensure that your privacy is protected and respected.

Our website automatically collects information about (the devices of) its visitors. The information collected when you visit our website includes information about the device you use to visit the website, the IP address of your device, the IP address of your Internet Service Provider, the operating system you use, the date and time of your visit, the internet address of the website that linked you directly to our website, the pages you visit and the information you view on the website, your geo-location and the material you upload to and download from the website. We use this technical information to manage the website and to improve the quality and effectiveness of our website.

We use cookies and web statistics. These enable us to monitor how visitors use our website and to better tailor our website to the needs and interests of our visitors. Cookies are small bits of information that are stored on your device. These small bits of information are recognized when you next visit our website, which can make your visit easier and the website more useful to you.

Our advertising, analytics and social media partners have access to your click and visit behaviour on our site to measure and use for analysis. CheckMark Laboratorium Support BV works with a number of third parties for this purpose and uses Google Analytics.

We are permitted to store and process your personal data in the following circumstances:

• if you have given consent to CheckMark Laboratorium Support BV to the processing of your personal data for one or more specific purposes;
• if the processing is necessary for the performance of a contract to which you are party or in order to take steps at your request prior to entering into a contract;
• if processing is necessary for compliance with a legal obligation to which CheckMark Laboratorium Support BV is subject;
• if processing is necessary to protect your or another person’s vital interests;
• if processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in CheckMark Laboratorium Support BV;
• if processing is necessary for the purposes of the legitimate interests pursued by CheckMark Laboratorium Support BV or by a third party, except where such interests are overridden by your interests or fundamental rights and freedoms which require protection of your personal data.

Your personal data will be used to best provide the HR services offered to you, including staffing, secondment, mediation, payroll, payroll, personnel management, personal development & employability and recruitment & selection.

CheckMark Laboratorium Support BV uses your personal data for the following purposes:

• to match supply and demand in the labour market;
• to inform you of interesting offers of products and services of CheckMark Laboratorium Support BV and third parties;
• to register and process hours worked in our payroll processing system;
• to be able to assess your suitability and availability in the context of mediation services for permanent or temporary employment or project-based work, in which use may also be made of test results;
• to provide you with commercial offers, newsletters and promotions that may interest you, but only on an opt-in basis;
• to enter into and maintain an employee or personnel/mediation relationship with you and to keep the relevant records;
• to meet our return-to-work obligations and to achieve the (government-imposed) objective of helping people who are (quite) far removed from the labour market to find work;
• to be able to record employment details in an agreement with the client and to maintain and perform the agreement with the client;
• to process data for our clients in the context of a pre-employment screening;
• to promote your personal development and employability by providing training and education and administering tests;
• for management purposes, including management information, operational safety and internal audits, accounting audits and other audits;
• for quality purposes, such as certification;
• to apply for grants, subsidies, reductions in social security contributions, etc.;
• to comply with laws and regulations if we have entered into an employee or personnel/mediation relationship with you, including (without limitation) identification regulations, labour legislation, tax and social security legislation, anti-fraud legislation and national and international sanctions legislation;
• Process feedback, respond to it and improve our services.

CheckMark Laboratorium Support BV may process the personal data below if you are a job seeker, candidate, seconded employee, (temporary) employee, self-employed person and/or business relation of CheckMark Laboratorium Support BV.

We are committed to an inclusive labour market, where everyone who can, is allowed to participate. We request data such as your gender to communicate with you, data on age to identify you in our systems and to determine whether we have certain obligations (such as in relation to pay and whether we need parental or guardian consent).

You are responsible for ensuring that the personal data you provide is accurate and up-to-date.

Job seeker or job applicant
• name and address details, email address, telephone number and other contact details
• birth date and place, age, sex
• CV/résumé, information about education and qualifications, work placements, traineeships and work experience
• information about training programmes, courses and/or tests completed or taken by you on your own or through us
• availability, leave and holiday details
• other details that are or may be relevant to the assessment of an applicant’s suitability, such as references, certificates and work experience information
• other content used by you to introduce yourself (video, photo), on a voluntary basis
• Where you have been provided with a user name and password to access our private web and mine environments, (self-service) portals and/or our intranet, this data is also processed by us.
• details other than those mentioned above, the processing of which is required by law or necessary to comply with the law
Secondee, (temporary) employee and independent contractor
if you work/can start working/have worked for CheckMark Laboratorium Support BV or its clients, CheckMark Laboratorium Support BV may process the following data:
• name and address details, email address, telephone number, bank and/or giro account number and other contact details
• birth date and place, age, sex
• CV/résumé, information about education and qualifications, work placements, traineeships and work experience
• information about training programmes, courses and/or tests completed or taken by you on your own or through us
• availability, leave and holiday details
• nationality, citizen service number, (copy of) ID, work permit (if applicable)
• details in connection with a pre-employment screening
• details of the nature, scope and termination of previous job placements
• other details that are or may be relevant to the assessment of an applicant’s suitability, such as references, certificates and work experience information
• other details relating to the personnel records, payroll records and absence registration
• other content used by you to introduce yourself (video, photo), on a voluntary basis
• Where you have been provided with a user name and password to access our private web and mine environments, (self-service) portals and/or our intranet, this data is also processed by us.
• details other than those mentioned above, the processing of which is required by law or necessary to comply with the law

Business relations
We process personal data of individuals working for companies and entities with whom we do business (1) for making offers for and/or providing information on services and other activities and (2) to maintain a business relationship and (3) to enter into and maintain an assignment agreement.

• Business contact details; including name, position
• Details of the company you work for or represent
• Data for maintaining the relationship and concluding assignment agreements
• Data for meetings and events
• If you are provided with a user name and password to access our private web environments and/or (self-service) portals, this data is also processed by us.

CheckMark Laboratorium Support BV collects and processes this personal data in order to establish, maintain and fulfil agreements, to communicate with you and to maintain a good business relationship by, among other things:

• Making commercial offers, and/or providing information about our services, events and other activities that may be of interest to you (opt-in)
• For billing purposes and determining creditworthiness
• For reporting purposes
• Processing feedback, therefore governing and to improve our services

We are permitted to retain and process your data in the following cases:

• If you have given CheckMark Laboratorium Support BV permission to process your personal data for one or more specific purposes.
• If processing is necessary for the performance of an agreement to which you are a party, or to take measures at your request prior to the conclusion of an agreement;
• If processing is necessary to comply with a legal obligation imposed on CheckMark Laboratory Support BV;
• If processing is necessary to protect your or others’ vital interests;
• If processing is necessary for the fulfilment of a task of public interest or of a task in the exercise of public authority assigned to CheckMark Laboratorium Support BV; If processing is necessary in order to protect your or another person’s vital interests.
• Laboratory Support BV has been assigned;
• If the processing is necessary to safeguard the legitimate interests of
• CheckMark Laboratorium Support BV or of a third party, except when your interests or the fundamental rights and freedoms requiring protection of your personal data outweigh those interests.

CheckMark Laboratorium Support BV may transfer your personal data to other entities of CheckMark Laboratorium Support BV, its clients, subcontractors (including processors) providing services or carrying out work on behalf of CheckMark Laboratorium Support BV, suppliers, public authorities and other business contacts. CheckMark Laboratorium Support BV may also transfer your personal data if it is obliged to do so, for example pursuant to a court order or judgment.

Personal data are provided on the basis of a legitimate interest, a legal obligation and/or in implementation of the agreement in accordance with the purposes mentioned under “Why do we collect your personal data?”.

Your personal data may be transferred to countries outside the Netherlands. CheckMark Laboratorium Support BV has taken the necessary measures to ensure that the personal data transferred are adequately protected.

We want to make it easy for you to exercise your rights with respect to the processing of your personal data. If you want to exercise any of your rights described below, please contact us in the manner indicated.

Access to and/or rectification of your personal data
You may request us at any time what (categories of) personal data concerning you we process, for what purposes we process those personal data, from what source we obtained those personal data and what retention periods we observe. You can submit your request by privacy@checkmark.nl or by letter to (Postal address: Tielweg 10, 2803 PK GOUDA).
You may also request us at any time to complete, rectify or erase your personal data. In the unfortunate event that we have provided incorrect personal data concerning you, we will rectify this.
Once we have changed your personal data, we will notify you accordingly.

Restriction of processing of your personal data
If you do not agree to the content of the personal data concerning you that we hold, you may request us to temporarily restrict the processing of your personal data. We will then refrain from disseminating your personal data until you feel that they are accurate. You may submit a processing restriction request at any time by privacy@checkmark.nl or by letter to (Postal address: Tielweg 10, 2803 PK GOUDA).
When we restrict the processing of your personal data, we will notify you accordingly.
Right to transmit personal data
You may request us to provide you with the personal data concerning you that we hold in a structured, commonly used and machine-readable format. You can submit your request by privacy@checkmark.nl. You are entirely free to transfer these data to a third party.

Right to erasure (right to be forgotten)
If you no longer wish to use our services, you may request us at any time to erase all your personal data. You can submit your request by privacy@checkmark.nl or by letter to (Postal address: Tielweg 10, 2803 PK GOUDA).

Moreover, if you have given consent to the processing of your personal data, you may withdraw such consent at any time. We will then stop processing your personal data to which you have previously consented. Please note that withdrawal of your consent does not affect any processing done prior to the withdrawal.

Procedure, response time and costs
We will try to handle any request as referred to in this article as soon as possible, but within one month. We are obliged to verify your identity before we can honour your request. Your request will be dealt with electronically in principle, except if this is not possible or if you request otherwise.
As a rule, we do not charge a fee for dealing with requests from you as referred to above, unless a request is excessive or manifestly unfounded, or unless you request further copies if you exercise your right of access.

CheckMark Laboratorium Support BV makes every effort to ensure optimum protection of your personal data against unauthorized use by taking physical, administrative, organizational and technical measures. For example, we make sure that access to your personal data is restricted to authorized users. If and to the extent that personal data are disclosed to processors providing services or carrying out work on behalf of CheckMark Laboratorium Support BV, CheckMark Laboratorium Support BV has agreed with them that they also ensure optimum protection of your personal data

CheckMark Laboratorium Support BV does not keep personal data for longer than necessary for the purpose of the processing and in accordance with the statutory retention periods.

Your personal data (e.g. NAW, CV, work experience, education, test results, etc.) are available for up to two years after the last contact if you have not worked for CheckMark Laboratorium Support BV. You will receive a message from us after one year as well as two years after you have not had contact with us. If you no longer wish to use our services, you can unsubscribe. You can indicate this to your contact person, via info@checkmark.nl or via the ‘my CheckMark’ portal. You will no longer be approached and/or mediated by CheckMark Laboratorium Support BV. If you have worked via CheckMark Laboratorium Support BV, your personal data are available until two years after the end of your employment, with the exception of the statutory retention periods for wage tax and self-insured persons, which is five years after the end of your employment.

If you have any questions, comments or complaints about the protection of your personal data by CheckMark Laboratorium Support BV, please contact us in writing at the address Tielweg 10, 2803 PK GOUDA or by email on privacy@checkmark.nl.

If there is a (suspected) data breach, please report it immediately at privacy@checkmark.nl.

If you do not agree to the use of your personal data by CheckMark Laboratorium Support BV, you can also lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

CheckMark Laboratorium Support BV reserves the right to update or amend this privacy statement. Nothing contained in this privacy statement is intended to create an obligation or agreement between CheckMark Laboratorium Support BV and a data subject.

This privacy statement and any disputes arising out of this privacy statement are governed by the laws of the Netherlands.